Nightbooks

The desks

Nine desks

Every desk, with the demo cafe’s own numbers.

The morning screen is the front of nine desks, split the way a manager splits the work. Here is each one with the demo cafe’s rows, and a plain label wherever a desk only runs on the demo so far.

Intake

Core · always included

Where the paper lands, and what it won’t guess at.

Everything else rides on this desk. The day’s files go in the folder and paper is photographed on the shop tablet; by morning each page is read and its numbers checked against it, and what couldn’t be proved waits here with its reason.

Needs a person the demo cafe

Held statement-gsd-aug.pdf Could not be read, held for a person, nothing guessed: statement-gsd-aug.pdf —
Needs you Clover deposit-clover-0815.pdf · this settlement covers two trading days on one page, so it waits for the till export $1,918.44
Unmatched Saffron rose syrup 750 ml invoice-tropico-4471.pdf · 2 bottles, nothing on the stock list matches $21.90
Unmatched Pistachio cream 1 kg invoice-rdepot-88123.pdf · 1 tub, nothing on the stock list matches $14.50

The demo cafe’s Needs-a-person desk: what it would not guess at, each with the page and the reason.

Nightly intake — the pickup folder, or photos from the drop page on the shop tablet; scans, PDFs and spreadsheet exports
Checked against the page — code checks every number against the page it came from
Needs a person — anything unproven waits here with its reason, one tap to resolve
Also on this desk — ask your books a plain question and get an answer that names its rows; tap any number for the rows behind it and the page it came from; card numbers stripped from what we store, your originals untouched; every finding stays on the list until you mark it done; the crew gets the count sheet and the drop page, and nothing with a price on it.

Included in every setup.

Insights

Module · Insights

Is the shop healthy, and where is money leaving?

Against the budget a week

Revenue Watch budget $12,500.00 $12,326.50
Ingredient cost Watch budget 20.0% of sales 21.5%
Count variance Fine budget $100.00 $30.24

Where it hurts, and what pays

Where it hurts most: Owed and late $2,080.00 right now.

Top item by profit: Adeni Chai margin $3.83 · 219 a week $840.69 a week

The demo cafe’s manager view, worked out from its paperwork and its till, against a budget written for the demo.

Manager view — revenue, ingredient cost, count variance, what to reorder and what is held, on one screen
Where it hurts — the places money is leaving this period, ranked by dollars; the top three come first, each with its reason and the one thing to do
What was caught — dollars found since the first night, kept as a running score, every line tappable
Also on this desk — the manager’s notes in plain words, with any sentence whose numbers don’t check dropped; margin and profit for every menu item; price and sales movements by item and by category, week by week; and the Standing KPI board, the numbers a cafe manager keeps in their head, each against your budget once one is on file. There is no screen to enter it yet, which is why the demo’s was written for it. Labor % and prime cost wait on pay stubs being read Cafe set.
Open the manager view in the demo ›

Supply

Module · Supply chain

Where the stock went, and what to order next.

Where stock went

Single-origin espresso expected 13,842, counted 12,492 g $64.58
Ceremonial matcha expected 2,352, counted 1,942 g $47.56
Whole milk expected 49,160, counted 17,160 ml $30.40

Order today

Ceremonial matcha Kyo Matcha Supply · 3 × 500-g tin · 10-day lead $174.00

Price drift

Single-origin espresso +14.2%Hudson Bean Collective · $0.0419 → $0.0478 per g $728.71
Mango puree +11.6%Tropico Foods NJ · $0.0095 → $0.0106 per ml $49.50

The demo cafe’s shelf: where the stock went, what to order next, and what crept up.

Inventory — counts, waste, shrink, and what is on the shelf in dollars
Reorder desk — below-par alerts with the purchase order already drafted at the vendor’s own last invoice price
Vendor watch — each vendor’s price history, and money paid to names nothing on your shelf matches; quoted-vs-invoiced drift waits on quotes or purchase orders being on file
Also on this desk — the phone count sheet, blind by design; recipe variance, what sales say you used against what the count found; the vendor book, spend and dated price drift straight off the invoices; ingredient exposure and days of cover; and Price check against a reference basket that is illustrative, not other businesses’ prices In the demo.

Finance

Module · Finance & Accounting

Who you owe, who owes you, and what’s leaking.

Owed to you

$2,640.00

$2,080.00 of it late

Due in the next 7 days

$1,538.30

across 3 vendors

Late to pay you

Brightline Office Park (standing order) CAT-118 · since Aug 8 $1,240.00
Cedar Lane Events CAT-121 · since Aug 15 $840.00

Written and ready to send

Chase letter to Brightline Office Park subject: Invoice CAT-118 — $1,240.00 past due

Due this week

Restaurant Depot RD-88123 · due Aug 25 $595.32
Garden State Dairy Co-op GSD-90311 · due Aug 26 $256.70
Hudson Bean Collective HB-0841 · due Aug 29 $686.28

The demo cafe’s money desk. Its bills and customers were written for the demonstration; the one function that only runs on them is marked below.

Live ledger — money in, out and net; last night on its own, and everything
Leak watch — duplicates, double payments, price creep, pack-size shrink and card-fee drift; a bill from a name one slip away from a supplier you know is held, never booked
Collections — who owes you and how late, with the chase letter already written
Also on this desk — chase, order and dispute letters written and ready to send, one tap to your mail app, nothing moves money; the Cash calendar, bills due in the next 7 and 30 days by day, until due dates are read off your own bills In the demo; and drawer counts from the count sheet, trend only — without the till’s cash total it never says the drawer is over or short.

Accounting

Split · Core and Finance & Accounting

What your accountant asks for.

The accounting desk is sold in two halves: your morning memo and your monthly and year-end exports come with the core; the management report and the accountant pack are part of Finance & Accounting. There is no separate Accounting line on the price sheet.

Sales tax to set aside

A week, on average menu revenue, all tenders $816.63

Dates coming

Health inspection follow-up — due Sep 5.

Food handler certificates — due Sep 12.

In the year-end pack

Money, month by month with the full year’s totals
Every correction both readings kept, and who made it
The held pages every page that waited for a person
Sales tax set aside, by month with the card-only caveat in words

From the demo cafe’s accounting desk. The two dates are lines from its morning memo.

Morning memo — the daily brief in sentences; code works out each figure, and a sentence whose numbers don’t check is dropped
Accountant pack — item economics and the purchase ledger as clean spreadsheet files, one tap
Month-end and year-end packs — one printable page for the month, and the year’s money month by month with every correction and both readings
Also on this desk — the sales-tax position, what you collected that isn’t yours and when it is due, NJ today; the management report, printable; and the Compliance calendar, licenses and certificates dated, until those dates are read off your own documents In the demo.

Simulate & Plays

In Insights

Move a price. Then measure it.

Your House Latte sells 91 cups a week, on average, at $6.50.

no change +$1.00

91 cups × $0.50 = +$45.50 a week — if every cup still sells.

That is arithmetic, not a forecast. Say it in plain words instead and the machine sets up the same what-if; code always does the math.

Plays the demo cafe ran measured

Vanilla Bean Latte, $6.00 → $6.50 Kept +$12.49 a week
Counter card + staff prompt for Blueberry Matcha Didn’t work −$4.74 a week

One tap starts measuring; two weeks of till exports give the verdict. The win and the miss both stay on the page.

What-if simulator — raise a price on screen before you raise it on the menu, or take an item off the menu and see the week without it
Presets — five one-tap what-ifs, each with its projected number printed before you tap
Plays — every change you act on is measured before and after, and the verdict is kept, win or miss

Banking & Payroll

Not sold yet In the demo

Not sold until they read your paper.

Bank reconciliation, budget against actual, a 13-week cash forecast, pay by person, tips, prime cost and pay-run anomalies all run end to end on the demo cafe’s written statements and payroll. Before any of it is your money or your people, your own bank statements and pay stubs have to be read in each night, and that part is not built. Until it is, neither desk is sold.

On the demo today: Bank reconciliation · Budget vs. actual · 13-week cash forecast · Pay by person · Tip breakdown · Prime cost trend · Anomalies held

For trades

Written example only

A landscaper’s desks are different.

A trade gets the same reading and checking with other desks on top: jobs, customers, a work calendar and materials. They run on a written example business, not a real one, and that demo isn’t public. Parth can walk you through it on a call.

How it’s sold

The price, once

Free while we’re founding.

It is free for founding businesses, no per-seat fees, no card and no contract, with every desk that is sold switched on.

After the founding period, list pricing is scoped by module. The core — Intake, the reading and checking, the memo and your accountant’s exports — comes with a monthly review call. Add any one of Finance & Accounting, Supply chain or Insights and the call is weekly; or take all three. Banking and Payroll are not sold until they read a real business’s paper. Nothing changes without 60 days’ notice in writing.

Start

Write to Parth

Not sure which desks?

Tell Parth what you run and what the paperwork looks like. The desks you need should be plain after your first morning.

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or call or text(732) 894-6348

Parth answers these himself, within one business day. If you don’t hear back, call or text — a message that went missing is our problem, not yours to wonder about.