Modules

One core. Add what
your business needs.

Every setup starts with the core records room. Modules switch on from there — flat pricing, no per-seat fees, and everything below follows the same rule: the AI reads, code decides, every number cites its page.

Core · always included

The records room

The nightly engine everything else rides on. Paper goes in a folder; verified books come out by morning.

Nightly intake — pickup folder, drag-in page, or email; scans, photos, PDFs, exports
Verification belt — code checks every number against the page; the model never gets the last word
Review board — anything unproven is held for your eyes, one click to resolve
Action queue — every finding remembered until you mark it handled; nothing nags twice
Ask the files — plain questions, answers with the source page cited
Card numbers masked — stripped before anything is stored
included in every setup
nightbooks — review board
Held for your eyes — 3
Beautique Pro Supp1yLOOKALIKE
new vendor · name ≈ Beautique Pro Supply
$1,218.40
Coastal Builders GroupNOT OURS
bill-to names a different business
$4,830.00
estimate_deck_v2.pdfQUOTE
page says "this is a quote" — not payable
$12,400.00
Cleared overnight — 214 documents
the review board: what the belt refused to guess at
Module · Finance

Cash & money movement

Where the money went, what leaks, and who owes you — flagged before payment, not discovered after.

Live ledger — money in, out, net; one view for last night, one for everything
Leak watch — duplicates, double-pays, price creep, pack-size shrink, lookalike vendors, card-fee drift
Collections — aging book with ready-to-send chase drafts
Ready to send — chase and dispute drafts, one tap to your mail app
Cash calendar — bills due next 7 and 30 days, by day
nightbooks — finance
Due next 7 days
$18,412
9 bills
Overdue to you
$4,180
1 customer · 31 days
Net this month
+$21,388
arithmetic, not estimate
Leaks caught this month
Duplicate delivery billHELD
Shore Cove Vending · #SCV-2209 twice
$318.00
Card fees above sticker
4.3% effective vs 2.60% quoted
$212 / mo
the finance view: due, owed, and what almost slipped through
Module · Supply chain

Stock & ordering

The shelf, the orders, and — when your sales flow in — exactly where stock went and what the gap cost.

Inventory — counts, waste log, shrink alerts, on-hand value
Reorder desk — below-par alerts with draft POs costed from the vendor's own last invoice
Phone count sheet — staff count the shelf in 90 seconds; blind by design, no costs shown
Recipe variance — what sales say you used vs. what the count found, in dollars
Vendor watch — per-vendor price history, quoted-vs-invoiced drift, ghost vendors
Price check — what you pay vs a reference basket
nightbooks — stock room
Where stock went — count vs. expected
12 oz cups
expected 2,100 · counted 1,930
$120.36
Whole milk
expected 166,130 ml · counted 126,500
$37.89
Order today
House blend beans
Raritan Roast Works · 3-day lead
5 × 5-lb bag
recipe variance and the reorder desk — the desk half of a manager
Module · Accounting

Books, tax & reporting

What your accountant wishes you handed them — current, cited, and already sorted.

Morning memo — the narrated daily brief; every number belted, every line cited
Sales-tax position — collected-but-not-yours set-asides, filing deadlines
Management report — revenue, supplies, payroll, fixed costs, operating net — printable
Accountant pack — item economics + purchase ledger as clean CSVs, one click
Compliance calendar — licenses, policies, certificates, dated
nightbooks — morning memo
Monday · June 8 · 7:00 a.m.
Due this week — $18,412 across 9 bills ↳ 9 pages
Coast Line Grocery owes $4,180, 31 days late ↳ HL-021664
Sales tax held for NJ — $2,912, ST-50 due the 20th ↳ ST50-Q2
Duplicate delivery bill caught before payment ↳ SCV-2209
lands by email at 7 a.m. — no app, no login
Module · Insights

KPIs & the manager view

One screen answering "is the shop healthy" in ten seconds — every figure arithmetic over documents and counts.

Manager view — revenue, ingredient cost %, variance, reorders, held items
Manager’s notes — AI-narrated profitability moves; every number passes the digit belt or the sentence is dropped
Value ledger — dollars caught since onboarding, cumulative, drillable
Advice that grades itself — every acted-on play measured before/after; keeps the wins AND the misses
Item economics — margin and profit per menu item, job, or client
Trends — price and flow movements over time, cited to invoices
Vertical KPI boards — prime cost, labor %, revenue per chairSOON
Try the manager view live →
nightbooks — manager view
Revenue / wk
$41,754
8,724 drinks
Ingredient cost
17.6%
recipe-based
Count variance
$211.58
this week
Drink economics — top of the board
Latte
margin $4.52 · 2,375 / wk
$10,724 / wk
House blend beans+36%
price creep across invoices
$2,632
the numbers a $55k manager would keep — computed nightly
Module · Banking IN THE DEMO

Reconciliation & runway

The books say one thing — the bank should agree. This module closes the loop.

Bank reconciliation — every line tied to a settlement or invoice; the unmatched flagged for a person
Budget vs. actual — you set targets, drift shows green or red by whether it favors you
13-week cash forecast — bills on their due dates, flat-average flows
Operating cover — cash on hand as weeks of supplies, payroll, and rent
Bank-feed ingestion — nightly statement drop-ins for live booksSOON
Try it in the live demo →
nightbooks — banking
Cash on hand
$18,420
as of Aug 22
Operating cover
2.8 wks
supplies + payroll + rent
Lines matched
8 / 9
last week
Bank reconciliation — last week
CLOVER SETTLEMENT
matched · card sales Aug 19
$1,834.06
SQ *VENDING SVCUNMATCHED
no document matches this line — needs a person
−$89.00
every line ties to a document — or gets held for your eyes
Module · Payroll IN THE DEMO

Payroll watch

Pay stubs are already read nightly — this module turns them into answers.

Pay by person — net pay per person per week, averages and totals
Labor cost % and prime cost — payroll against revenue; ingredients + labor, the number that decides a cafe
Anomalies held — a pay run far off that person's own history gets flagged, not buried
Payroll document flow — stubs from your payroll provider, read automaticallySOON
Try it in the live demo →
nightbooks — payroll
Payroll / wk
$2,270
4 people
Labor %
17.4%
vs 18% target
Prime cost
39.0%
ingredients + labor
Anomalies — pay runs worth a second look
Jonah — wk of Aug 17+29%
$842 vs his $651.50 average — overtime or an error
$842.00
compared against each person's own history — never against each other

Not sure which modules?

Start with the Overnight Audit — hand us a box of paperwork, see your books tomorrow. The modules your business needs are usually obvious by morning.

Book a call →